If you have had an interview it is best to send a note the same day. If you have travelled to the location make sure you send the note within 24 hours. It’s important to contact the person (or group of people) who spoke with you during an interview, since it’s an effective way to reaffirm your interest in the position you’re applying for, and to provide one more opportunity to convince the decision maker why you will be the candidate they want to hire.

Subject line: Thank you for your time

Hi [persons’ name] ( if you met several people in an interview, be sure to send a unique message to each person, and include a topic that was specific to a comment that was raised),

Thank you again for meeting me [today or yesterday]. I enjoyed our conversations, appreciate your time, and look forward to learning more about [company name].

[insert a couple lines from your conversation about why you would be good for the company. Example: “As we discussed, I am interested in a position with ____. I feel that my skills would be a nice complement to your _______ department.” Message should include a topic that will let the reader know you paid very close attention to the discussion.]

If you have any further questions feel free to ask. Thank you and [make a reference to one of your conversations. Example: “have a good time at the baseball game”].

Your first name

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